Beginning in 2024, all credential files for Promotion and Tenure will be uploaded directly to Canvas by the candidates.
The file must contain:
Letter of Application to Chair/Dean
Personnel Data Sheet
Curriculum Vitae
All applicable Annual Performance Reviews (APRs) and Faculty Annual Activity Reports (FAARs) in chronological order
Rationale
Appendices
Each candidate will be given access to the Canvas course template by the CAS promotion and tenure chair from May 1 – August 30, 2024. Each canvas course template will have labeled sections to direct the candidate in the upload of the file contents. Please direct any questions to the Chair of the Promotion and Tenure committee, Andrew Dolby.
On August 30, the Department Chairs will access the Canvas course and upload all letters of recommendation for the candidates.
Options for Preparing Appendices (sections 6-8 in the Canvas template)
I. Assemble the file yourself
Some of the information you gather will come to you as a PDF, such as student evaluations or the title page of an article manuscript. Others may need conversion, such as pictures, symposium covers, , etc. You can control only part of how you get the information and may be faced with multiple PDF files. If you are starting with multiple PDFs, Adobe Pro will easily allow you to merge multiple files into one master file and also allow for the creation of tabs, which makes it easier for you and members of the Committee to navigate your file. Mac users will also find that Preview is a helpful PDF editor.
If the information is not already in PDF format, open the document and save to PDF, or use the departmental copier to scan it and/or other items as a PDF.
• Scan 50-70 pages at a time if PDF black & white (this is important only if you are emailing file to self)
• Scan 25 pages at a time if PDF color (this is important only if you are emailing file to self)
• Pages that are not 8 ½ x 11 must be scanned as single page files
• Some copiers have a Job Build function that will assemble the various scans into one document (for a flash drive). Be sure you scan the documents in the proper order using this function.
There are computers with Adobe Pro installed in the Convergence Center (ground floor) that are accessible to faculty 24/7 with your EagleOne card.
Recall that Adobe Pro will allow you to merge all separate file parts into one file. Be certain that the various components you have assembled are in the correct order as you merge them into the final file. Further instruction on how to use Adobe Pro is included below.
II. Have the UMW Copy Center assemble your file
The Copy Center will scan all documents and put them on a flash drive (which you provide). Planning ahead is essential. The Copy Center must receive any and all documents from you by Friday, August 16, 2024. Depending on the Center’s workload getting ready for the start of the semester, this process may take up to one week to complete. The Copy Center will not charge for scanning documents to PDF, so you do not need to fill out a Copy Center Work Order with an identified FOAP string.