The Spring 2011 semester at UMW, both campuses, will end earlier than most of the nearby colleges. This means that if you take a course at another college next spring, it is almost certain that your course and grade cannot be transferred in time for you to graduate in May 2011. To understand the problem, compare the UMW calendar with the sample tentative calendars below. If you are planning to attend another college, please check with the registrar’s office at that college to determine if arrangements can be made for your final grades to reach UMW by our absolute deadline. We strongly recommend that you adjust your plans and take any needed transfer courses during Fall 2010 to avoid delaying your graduation. Send any questions to Michael Howard .

UMW Fredericksburg Campus

Friday, April 22, 2011 – last day of classes for the spring semester
Monday, May 2, 2011, by 12 noon – graduating senior UMW grades are due
Tuesday, May 3, 2011, by 5 p.m. – absolute deadline for receipt of final grades or transcripts from other colleges (no exceptions)
Saturday, May 7, 2011 – graduation

SAMPLE CALENDARS from 2007

Germanna Community College

Monday, April 30, 2007 – last day of classes for the spring semester
May 1 thru 7, 2007 – final exams
Saturday, May 12, 2007 – graduation

Northern Virginia Community College

May 14 — classes and final exams end
Tuesday, May 15, 2007 – graduation

IMPORTANT UMW DEADLINES

Monday, May 5, 2008 by 5 p.m. Transcripts (or official reports of final transfer grades) for graduating seniors are due in the Office of the Registrar.

Tuesday, May 6, 2008, 5 p.m. Final review date for spring 2010 graduation for students

Applicants for degree completion whose records are not complete for any reason by this deadline will be deleted from the degree candidates list (ceremony line-up and commencement program) and will not graduate with the Class of 2009.

If you choose to take a course at another college in the spring, you should make your arrangements with that college early in the spring semester. Submit your request for a transcript (or report of grades) to that registrar’s office and confirm that the grades can be reported to the Office of the Registrar at UMW no later than 5 p.m., Tuesday, May 6, 2008. Transfer permission for the course(s) must be on file in the Office of the Registrar, and you must have submitted a copy of the permission form to file with your senior checksheet.

TRANSFER CREDIT INFORMATION

Prior permission to take specific courses at another college must be obtained on the appropriate form available on the web or in the Office of the Registrar BEFORE the courses are taken. If a course is being taken to count for a particular degree requirement (Major Program, General Education Goals, or Across-The-Curriculum), that must be noted on the request for permission form.

Any degree candidate taking courses at another college during the senior year must submit a copy of the approved transfer credit permission to the BLS Advisor, Lee Hall, 437, for attachment to the Degree  Audit/Senior Checksheet.

NOTES: Credit will not be awarded for courses taken pass/fail or for courses in which the final grade was C-, D+, D, or F; such courses do not transfer. Credit will not be awarded for courses taken without prior written permission from the Transfer Credit Coordinator at UMW.

Warning: Do not assume that what looks like an equivalent course at another college will fill an Across-The-Curriculum requirement. Some of the approved ATC courses are instructor-specific, semester-specific, or even section-specific.

For example, section 01 of a course taught by a certain UMW instructor might be designated as Speaking Intensive but section 02, taught by the same instructor in the same semester, might not be. You must have approval from the specific ATC committee to count a transfer course for an ATC requirement. For example, the equivalent course taken at another college will not be designated as Speaking Intensive unless the UMW Faculty Speaking Intensive Committee, after reviewing the course syllabus (at the request of the student), has determined that the transfer course taken by that specific student meets the requirements for the designation. The ATC committee cannot Pre-Approve a transfer course for ATC designation.